You are Here Home|Archive by Category" Uncategorized"

Category : Uncategorized

How to Plan a Trade Show in Florida

Organizing a trade show can feel overwhelming, but when you take the time to plan in advance you improve your ability to manage anything that comes your way. Utilize the following trade show preparation timeline to develop and optimize the results of your trade show. Let these steps help you plan your trade show.

Step 1: Underline your Strategy 12 months Prior to the Event

Determine how a trade show can act as a component of your marketing techniques and create a comprehensive budget for your trade show strategy.

Step 2: 9-12 Months Prior to the Event

Figure out how much space your booth will need and what equipment and accessories you want to include, such as banners and other promotional materials. Make concrete goals for your show, including a number of sales, leads, etc. Register with the event sponsor to secure your space and get the exhibit details. Outline your trade show marketing plan and incorporate a variety of advertising methods to attract consumers. Include strategies for Pre-Event, In-Event, and Post-Event marketing schemes.

Step 3: 6-9 Months Prior to the Event

Decide on a design for your exhibit and dedicate ample time to look for an exhibit firm or team with the capacity to satisfy your needs.

Illuminating your presentation is instrumental in complementing your featured product and gaining the attention of event attendees. In addition to your design, decide if your exhibit can benefit from lighting options. Identify what documents and promotional markers you want to have on hand during the event and start the necessary printing.

Step 4: 3-6 Months Prior to the Event

Order any giveaway items. Verify all delivery dates to make sure they are arriving on schedule. Continue working with a team to design your exhibit and make any necessary staffing arrangements or booth shifts and prepare training. Begin planning how you will transfer your display and equipment to the show and book plane tickets, hotel reservations, car rentals, etc. if needed.

Step 5: 1 Month Prior to the Event

Finalize all travel reservations and elements of your booth’s display. Schedule staff training sessions and continue your pre-event marketing plans. Make dinner or meeting plans with peers, vendors, or contacts that will be at the event.

Step 6: 1 Week Prior to the Event

Finalize training sessions. Verify the delivery dates for all booth equipment, materials, and promotional products that have not arrived yet.

Step 7: 1 Post-Show Tasks One Day to One Week After the Event

Investigate leads and keep in touch with contacts made at the event. Determine if you met the goals established in your trade show plan. Examine your budget and identify your ROI.

The event specialists at Rentaland Tents and Events are experts in providing services such as tradeshow layout design and event setup. We also offer a wide range of products such as tents, pipe and drapes, lighting, fabrics, chairs, stage drapes and stages to accommodate all of your trade show equipment needs. Contact us today to discuss rates and get all you need to maximize your next trade show experience.

Sources:

  • https://www.trade-show-advisor.com/trade-show-planning-timeline.html
  • https://www.smartsheet.com/blog/everything-you-need-know-about-planning-trade-show
  • http://eventplanningblueprint.com/how-to-plan-a-trade-show/
Read More

How Your Company Can Put Together a Successful Job Fair?

Does your company have multiple positions to fill? Is the turnover rate destroying company productivity? If so, you should consider creating a booth and participating in a job fair, which offers recruiters the ability to meet with a pool of applicants in hopes of finding qualified candidates for the available positions in your company. Whether you have participated job fairs in the past or not, here are several tips to optimize the success of your job fair and fill multiple company positions at once.

Arrange Documentation

As potential applicants will be attempting to get all their documents organized, it is also vital for you to ensure all company documentation is arranged properly as well. Be sure to include a precise description of your organization, and don’t forget to check that the job fair has listed your booth’s location accurately. You may also want to include information regarding the positions you are looking to fill in the job fair website prior to the event.

Prepare Promotional Materials

In addition to making sure all documentation is prepared, it is a good idea to use promotional materials as a means of getting your business noticed. Besides having business cards printed and ready to hand out, offer promotional materials such as flyers, ads, information packets, advertisements, and brochures. Do this at the start of the event and at your company booth throughout its duration to increase people’s awareness of your business and attract potential applicants.

Arrive Early

Large events like job fairs can be hectic, and sometimes everything doesn’t go exactly the way you planned. Prepare in the best way possible by arriving at the event venue early, which will give you ample time unpack your materials and get set up. Arriving late to a job fair often results in spending time setting up while potential applicants arrive, which can make your company look unprofessional. Create a great first impression by ensuring your booth is organized, and that you have enough chairs for attendees to sit down and fill out applications.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://hru.gov/Studio_Recruitment/tools/Recruitment%20and%20Hiring%20Event%20Preparation%20Checklist%20Template.pdf
  • http://www.seasonalemployment.com/how-to-organize-a-successful-job-fair/
  • https://www.wikihow.com/Organize-a-Successful-Job-Fair
Read More

Make Your University Expo Booth the Best

University expos are a great way to advertise your school. With many other schools in attendance, it’s important to make yours stand out from the crowd. If you want to ensure your University booth receives extra attention, check out the following tips to engage and excite your audience at an upcoming University Expo.

Employ Your School Mascot

Being enthusiastic is instrumental when trying to create an engaging expo booth. In order to construct an appealing booth, it is vital to select high-energy individuals who are willing to engage with and energize audience members to represent your school at an expo. Since the job of your school mascot is to hype up the crowd and promote school spirit at sporting events, bringing your university mascot is an excellent way of drawing people to your booth and getting them excited about the idea of attending your school.

Selecting Charismatic Team

In addition to incorporating your school mascot to represent your school, it is also crucial to select charismatic students to be positioned at your booth. Having a team of outgoing individuals on your side is an excellent means of creating an interactive environment for audience members.

Create an Appealing Display

Crafting an eye-catching presentation is another superb way to convince audience members to look at your booth. If your display is getting old, be sure to replace what is no longer visually appealing, such as stained, torn, or broken materials and equipment. When organizing your booth’s design, select a color scheme consisting of the University’s signature colors to highlight your school’s identity and showcase University spirit.

Providing Extra Seating

Implementing the right seating design, as well as the number of seats available, increases the accessibility of your booth for the audience. Set up chairs directly around your both to maximize the potential of the space you have available and to garner attention.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • http://studentlifeexpo.com/
  • https://uscollegeexpo.com/
Read More

3 Suggestions for Your After-Hours Networking Mixer

Looking for a way to stand out in your business landscape? Plan a after-hours networking mixer to bring entrepreneurs in your field together. Doing this establishes yourself as a business leader, someone who wants to go the extra mile to make the business a success. The exposure you receive will shine for months afterward – if you plan the right event. Here are some tips to help you plan the social mixer that could make your career.

Use an App

Registration apps like Eventbrite and Cvent simplify planning, sending invitations and reminding attendees the event is getting close. Request that participants register by a certain date so you have a head count you can use to plan.

Select your date early so everyone has plenty of notice and email before the event so your plans have plenty of visibility. Many apps encourage networking in advance by allowing attendees to exchange business cards and keep in touch after the event. Use responses to prepare attendee name badges that indicate their industry, being sure to have extra blank ones on hand.

Find the Perfect Location

Where you meet can set the tone for everything that happens once guests arrive. Select a central location so it appeals to a wide range of people. Once you’ve decided on a neighborhood or area of town, look at the restaurants, hotels, stadiums, pubs or other venues that are available on your date. Don’t just shop online, visit sites in person to evaluate whether the atmosphere suits the type of event you’re planning.

When choosing a location, assess the venue’s size, layout, and available features, not just its cost. If mingling and relaxing is your goal, a venue with pool tables and dart boards might encourage conversation. An open floor plan with standing height tables also encourages conversation rather than staying in one place.

Arrive Early

Give yourself at least 30 minutes before the other guests arrive to evaluate the location one last time. Ask a few friends to show up ahead so you’re not the only one there with that person you barely know who arrived early. Greet all your guests and allow yourself to relax. When they see you enjoying yourself, they’re more likely to join in.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://www.entrepreneur.com/article/226096
  • https://blog.peerspace.com/6-mistakes-avoid-planning-networking-event/
  • https://www.alpharhochi.org/documents/2014/03/how-to-host-a-professional-networking-event.pdf
Read More

How to Throw a Stress-Free Rehearsal Dinner

Rehearsal dinners once were simple events, a last simple party to attend prior to the main event after all the planning and practice had passed. Now, these events rival receptions in their grandeur and preparation. To help you avoid becoming overwhelmed by this once casual affair, we’ve gathered together a list of ideas that will help you avoid adding more stress to an already jam-packed schedule.

Remember What It’s For

Many couples plan their wedding for months. Clothes fittings, wedding showers, meetings with the caterer, venue decoration and last-minute emergencies can cause the feelings of pressure and anticipation to build to an almost unbearable level.

By the time the bride, groom, and their closest family members get to the rehearsal dinner, they will likely be tired. The next day will be packed with excitement, and you’ll want to enjoy every moment. Make it a priority to relax at the rehearsal dinner and just enjoy the people who matter most to both of you.

Sometimes at the rehearsal dinner, key family members are meeting for the first time. When deciding on a venue, menu, and related activities, think how you can make your guests most comfortable and encourage mingling.

Choose Your Venue

You most likely planned your wedding menu and venue to appeal to a wide range of guests, but your rehearsal dinner can be a little more informal. Choose cuisine that’s meaningful to the bride and groom or a setting that reflects the circumstances under which they met. If the weather is pleasant, a backyard barbecue or evening in the park allows guests to get to know each other in an informal setting. If you’re having a sit-down meal, choose a location that allows open seating and serves food family-style.

Time it Carefully

Rehearsals normally begin around 5:30, so members of the wedding party don’t have to leave work early to attend. If you start the rehearsal dinner around 7 in the evening, participants have plenty of time to celebrate without worrying about being groggy the next day. If time is tight or out of town guests won’t arrive in time, plan a rehearsal brunch the day of the wedding instead of celebrating the night before. Whenever you have your event, keep it simple and remember to enjoy what you’ve worked so hard to bring together.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • http://offbeatbride.com/rehearsal-dinner-planning-tips/
  • https://www.brides.com/story/rehearsal-dinner-planning-tips
  • https://www.theknot.com/content/wedding-rehearsal-basics
  • https://www.realsimple.com/weddings/rehearsal-dinner-planning
Read More

4 Things You Need to Know When Planning Your Wedding Reception.

When planning a wedding reception, you may feel overwhelmed by all the details. You face dozens of choices, from picking centerpiece flowers to deciding on a cake. Some choose to hire a professional to handle the event, while others decide to face the planning themselves. Whichever path you choose, we’ve compiled a list of things to consider as you plan.

Choose Your Date Early

Whether you’re hiring a planner or doing everything yourself, you’ll need to know a date before you start looking at locations. Venues are often booked well in advance, so it helps to narrow things down when you know exactly when the couple plans to tie the knot.

Be Specific About Your Budget

Weddings can be as large or as small as you want, but everything costs money. The venue, menu and decorating costs all depend on how much you have to work with. Start by making a guest list so you can compute a basic cost per head. Determine what you have to spend before you start looking for facilities large enough to accommodate everyone on your list.

Research Venues

Once you’ve selected a date and you know how much you can spend, you’re ready to decide where you want your event to take place. When you visit, don’t just look at the scenery. The gorgeous space or sweeping natural views might look great in photographs, but if the facilities aren’t comfortable for guests, they won’t remember the event fondly. Make sure there’s sufficient accessible parking, especially if you have guests with limited mobility. Check bathroom facilities and plan for overflow seating space so you have everything covered well in advance of the big day.

Reception Elements are Flexible

After the ceremony, guests are ready to celebrate the event, and there are a wide range of possibilities. If your budget is limited, a simple cake cutting or relaxed cocktail party can feel like a big celebration for a relatively small cost. A sit-down meal is often the most expensive option, but it allows guests to simply relax and enjoy the event. Outdoor venues might incorporate a picnic theme and serve sandwiches and lemonade. Make your guests feel appreciated with printed notes at each place or by extending a speech that lets them know how much you treasure their participation in your event.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • http://offbeatbride.com/wedding-lessons-from-a-caterer/
  • https://www.weddingwire.com/wedding-ideas/how-to-plan-an-amazing-wedding-reception
  • http://offbeatbride.com/wedding-alcohol-calculator/
  • http://offbeatbride.com/is-four-hours-long-enough-for-a-reception/
Read More

Rockledge Rotary Derby Day – May 2015 – 60×120 Pole tent with Market lights and flooring

Rockledge Rotary Derby Day, Rockledge Florida

With a 6 day setup of Rhino-deck flooring, 60×120 pole tent, lighting, custom draping, tables, chairs, and air condition this event was one for the books! The event was a fundraiser benefiting the Ronald McDonald house and Crosswinds Youth Services. This was a Kentucky Derby Day themed event complete with big hats and horse races.

Read More

Change of Command Ceremony – June 2014 – 40′ Wide structure tent

Change of Command Ceremony, Florida

Of all of the amazing events we get to partake in Rentaland Tents was given the honor of working on the prestigious change of command ceremony for a branch of the military. We provided our grand 40ft wide structure tent with several other tents for the ceremony. The structure tent was attached to two other gable end tents equipped with air condition and French doors.

Read More