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How to Plan a Trade Show in Florida

Organizing a trade show can feel overwhelming, but when you take the time to plan in advance you improve your ability to manage anything that comes your way. Utilize the following trade show preparation timeline to develop and optimize the results of your trade show. Let these steps help you plan your trade show.

Step 1: Underline your Strategy 12 months Prior to the Event

Determine how a trade show can act as a component of your marketing techniques and create a comprehensive budget for your trade show strategy.

Step 2: 9-12 Months Prior to the Event

Figure out how much space your booth will need and what equipment and accessories you want to include, such as banners and other promotional materials. Make concrete goals for your show, including a number of sales, leads, etc. Register with the event sponsor to secure your space and get the exhibit details. Outline your trade show marketing plan and incorporate a variety of advertising methods to attract consumers. Include strategies for Pre-Event, In-Event, and Post-Event marketing schemes.

Step 3: 6-9 Months Prior to the Event

Decide on a design for your exhibit and dedicate ample time to look for an exhibit firm or team with the capacity to satisfy your needs.

Illuminating your presentation is instrumental in complementing your featured product and gaining the attention of event attendees. In addition to your design, decide if your exhibit can benefit from lighting options. Identify what documents and promotional markers you want to have on hand during the event and start the necessary printing.

Step 4: 3-6 Months Prior to the Event

Order any giveaway items. Verify all delivery dates to make sure they are arriving on schedule. Continue working with a team to design your exhibit and make any necessary staffing arrangements or booth shifts and prepare training. Begin planning how you will transfer your display and equipment to the show and book plane tickets, hotel reservations, car rentals, etc. if needed.

Step 5: 1 Month Prior to the Event

Finalize all travel reservations and elements of your booth’s display. Schedule staff training sessions and continue your pre-event marketing plans. Make dinner or meeting plans with peers, vendors, or contacts that will be at the event.

Step 6: 1 Week Prior to the Event

Finalize training sessions. Verify the delivery dates for all booth equipment, materials, and promotional products that have not arrived yet.

Step 7: 1 Post-Show Tasks One Day to One Week After the Event

Investigate leads and keep in touch with contacts made at the event. Determine if you met the goals established in your trade show plan. Examine your budget and identify your ROI.

The event specialists at Rentaland Tents and Events are experts in providing services such as tradeshow layout design and event setup. We also offer a wide range of products such as tents, pipe and drapes, lighting, fabrics, chairs, stage drapes and stages to accommodate all of your trade show equipment needs. Contact us today to discuss rates and get all you need to maximize your next trade show experience.

Sources:

  • https://www.trade-show-advisor.com/trade-show-planning-timeline.html
  • https://www.smartsheet.com/blog/everything-you-need-know-about-planning-trade-show
  • http://eventplanningblueprint.com/how-to-plan-a-trade-show/
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How Your Company Can Put Together a Successful Job Fair?

Does your company have multiple positions to fill? Is the turnover rate destroying company productivity? If so, you should consider creating a booth and participating in a job fair, which offers recruiters the ability to meet with a pool of applicants in hopes of finding qualified candidates for the available positions in your company. Whether you have participated job fairs in the past or not, here are several tips to optimize the success of your job fair and fill multiple company positions at once.

Arrange Documentation

As potential applicants will be attempting to get all their documents organized, it is also vital for you to ensure all company documentation is arranged properly as well. Be sure to include a precise description of your organization, and don’t forget to check that the job fair has listed your booth’s location accurately. You may also want to include information regarding the positions you are looking to fill in the job fair website prior to the event.

Prepare Promotional Materials

In addition to making sure all documentation is prepared, it is a good idea to use promotional materials as a means of getting your business noticed. Besides having business cards printed and ready to hand out, offer promotional materials such as flyers, ads, information packets, advertisements, and brochures. Do this at the start of the event and at your company booth throughout its duration to increase people’s awareness of your business and attract potential applicants.

Arrive Early

Large events like job fairs can be hectic, and sometimes everything doesn’t go exactly the way you planned. Prepare in the best way possible by arriving at the event venue early, which will give you ample time unpack your materials and get set up. Arriving late to a job fair often results in spending time setting up while potential applicants arrive, which can make your company look unprofessional. Create a great first impression by ensuring your booth is organized, and that you have enough chairs for attendees to sit down and fill out applications.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://hru.gov/Studio_Recruitment/tools/Recruitment%20and%20Hiring%20Event%20Preparation%20Checklist%20Template.pdf
  • http://www.seasonalemployment.com/how-to-organize-a-successful-job-fair/
  • https://www.wikihow.com/Organize-a-Successful-Job-Fair
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How to Throw a Stress-Free Rehearsal Dinner

Rehearsal dinners once were simple events, a last simple party to attend prior to the main event after all the planning and practice had passed. Now, these events rival receptions in their grandeur and preparation. To help you avoid becoming overwhelmed by this once casual affair, we’ve gathered together a list of ideas that will help you avoid adding more stress to an already jam-packed schedule.

Remember What It’s For

Many couples plan their wedding for months. Clothes fittings, wedding showers, meetings with the caterer, venue decoration and last-minute emergencies can cause the feelings of pressure and anticipation to build to an almost unbearable level.

By the time the bride, groom, and their closest family members get to the rehearsal dinner, they will likely be tired. The next day will be packed with excitement, and you’ll want to enjoy every moment. Make it a priority to relax at the rehearsal dinner and just enjoy the people who matter most to both of you.

Sometimes at the rehearsal dinner, key family members are meeting for the first time. When deciding on a venue, menu, and related activities, think how you can make your guests most comfortable and encourage mingling.

Choose Your Venue

You most likely planned your wedding menu and venue to appeal to a wide range of guests, but your rehearsal dinner can be a little more informal. Choose cuisine that’s meaningful to the bride and groom or a setting that reflects the circumstances under which they met. If the weather is pleasant, a backyard barbecue or evening in the park allows guests to get to know each other in an informal setting. If you’re having a sit-down meal, choose a location that allows open seating and serves food family-style.

Time it Carefully

Rehearsals normally begin around 5:30, so members of the wedding party don’t have to leave work early to attend. If you start the rehearsal dinner around 7 in the evening, participants have plenty of time to celebrate without worrying about being groggy the next day. If time is tight or out of town guests won’t arrive in time, plan a rehearsal brunch the day of the wedding instead of celebrating the night before. Whenever you have your event, keep it simple and remember to enjoy what you’ve worked so hard to bring together.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • http://offbeatbride.com/rehearsal-dinner-planning-tips/
  • https://www.brides.com/story/rehearsal-dinner-planning-tips
  • https://www.theknot.com/content/wedding-rehearsal-basics
  • https://www.realsimple.com/weddings/rehearsal-dinner-planning
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3 Steps to Take When Planning a Birthday Party for Your Partner/Spouse

Most of us can’t remember our first birthday party beyond the photographs showing off our Godzilla-like approach to consuming cake. However, we remember many more birthday parties, both our own and those of others. Since these events happen but once a year, the planner often feels the pressure mount months in advance. We’ve compiled a checklist of 3 Steps to Take When Planning a Birthday Party to help you throw a party your partner will talk about for many years to come.

Realize You Know Them Best

You may be feeling stress to get everything perfect, especially if your partner or spouse is approaching a major milestone birthday. Relax and think about all the reasons they’re so special to you. What do you know that makes them unique? What are their hobbies and interests? Are there items on their bucket list that give you creative ideas? Use what they’re interested in or passionate about as the seed for your party theme.

For example, if they’ve loved the last several Marvel and DC movies, consider using a superhero theme for the cake and decorations. If they enjoy tennis, cover tables in green tablecloths and use balls and rackets to personalize your space.

Another party theme idea might be to use the decade in which they graduated from high school. Someone turning 50 might celebrate an 80s theme with big hair and neon colors. A 90s party might have tables decorated with VHS tapes and invite guests to play Twister.

Make It a Surprise

It takes extra planning, but there’s a special thrill to walking in and realizing your friends and family are unexpectedly gathered to celebrate your day. Preparing and decorating is simpler if you select a location that isn’t home. Enlist the help of those close to you, so you can set up in advance, but make sure you don’t put any balloons or streamers outside the location and give away the surprise.

Give Thoughtful Gifts

Presents don’t have to be expensive to be appreciated. Ask guests to bring a letter that describes a favorite memory they have with your spouse or a photo they have from childhood. Give your partner a coupon book for a weekend away or a list of chores you’re willing to complete. Your loved one will cherish the memories of the party you planned and the thought each attendee put into making their day exceptional.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://www.thespruce.com/spousal-birthday-party-ideas-2300619
  • https://www.wikihow.com/Plan-a-Surprise-Birthday-Party
  • https://www.huffingtonpost.com/2014/12/02/milestone-birthday-party-ideas_n_6101830.html
  • https://www.thebalance.com/planning-a-birthday-party-4027628
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Planning Your Company’s Next Holiday Celebration

Holiday Celebration

A holiday celebration offers employers an opportunity to show appreciation to their staff and celebrate the year’s success with those who made it possible. From white elephant gift exchanges to formal balls, companies love to have some down time to hang out, enjoy a little fun, and make memories they’ll talk about for years. These events require planning and coordination. To help you plan your company’s next great holiday celebration, we’ve compiled a checklist of holiday party planning best practices.

Start Early

Venues and caterers are at their busiest during the holidays. The earlier you start, the better your selection will be. Create your guest list so you know how much space you need. Select your planning team and decide who will be responsible for what, along with deadlines for completing each step.

Determine Your Theme

If Valentine’s Day is coming up, you might plan around all the reasons your company loves your staff. Large events might be patterned around a masquerade ball or celebrity awards theme. Choosing a theme helps determine what type of venue, decorations, and invitations are most appropriate. We will gladly help with any or all of your holiday celebration needs.

Create Your Menu

The food and drinks at your event are a major contributing factor to its overall success, and they will also consume a large chunk of your budget. Incorporate food and drink items that go with your theme or use your brand’s colors throughout. If your budget is tight, balloon garlands and fresh fruit centerpieces can save money while still providing a festive atmosphere. Add a twist of sophistication by serving signature cocktails that go with your theme or company accomplishments.

Select Your Venue

Look online for restaurants, hotels and other venues to see what’s available that meets your needs. Many venues also offer catering and party supply rentals, so everything you need is available in one place.

If your date is somewhat flexible, you might be able to find discounts. If you’re planning on holding your event outdoors, make sure you have a backup plan in case the weather turns threatening.

Take Part in the Fun

Encourage employees and co-workers to relax and enjoy what you’ve worked so hard to put together by joining the fun. If you’re serving alcohol at the event, consider allowing employees to expense their Uber or cab fare to the transportation fund so everyone gets home safe.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://www.yourerc.com/blog/post/10-Step-Company-Holiday-Party-Planning-Checklist.aspx
  • https://www.inc.com/suzanne-lucas/office-holiday-parties-your-employees-want-to-attend.html
  • https://www.tinypulse.com/blog/sk-how-to-plan-company-holiday-party
  • https://www.thebalance.com/are-you-planning-this-year-s-employee-holiday-party-1223813
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