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How to Plan a Trade Show in Florida

Organizing a trade show can feel overwhelming, but when you take the time to plan in advance you improve your ability to manage anything that comes your way. Utilize the following trade show preparation timeline to develop and optimize the results of your trade show. Let these steps help you plan your trade show.

Step 1: Underline your Strategy 12 months Prior to the Event

Determine how a trade show can act as a component of your marketing techniques and create a comprehensive budget for your trade show strategy.

Step 2: 9-12 Months Prior to the Event

Figure out how much space your booth will need and what equipment and accessories you want to include, such as banners and other promotional materials. Make concrete goals for your show, including a number of sales, leads, etc. Register with the event sponsor to secure your space and get the exhibit details. Outline your trade show marketing plan and incorporate a variety of advertising methods to attract consumers. Include strategies for Pre-Event, In-Event, and Post-Event marketing schemes.

Step 3: 6-9 Months Prior to the Event

Decide on a design for your exhibit and dedicate ample time to look for an exhibit firm or team with the capacity to satisfy your needs.

Illuminating your presentation is instrumental in complementing your featured product and gaining the attention of event attendees. In addition to your design, decide if your exhibit can benefit from lighting options. Identify what documents and promotional markers you want to have on hand during the event and start the necessary printing.

Step 4: 3-6 Months Prior to the Event

Order any giveaway items. Verify all delivery dates to make sure they are arriving on schedule. Continue working with a team to design your exhibit and make any necessary staffing arrangements or booth shifts and prepare training. Begin planning how you will transfer your display and equipment to the show and book plane tickets, hotel reservations, car rentals, etc. if needed.

Step 5: 1 Month Prior to the Event

Finalize all travel reservations and elements of your booth’s display. Schedule staff training sessions and continue your pre-event marketing plans. Make dinner or meeting plans with peers, vendors, or contacts that will be at the event.

Step 6: 1 Week Prior to the Event

Finalize training sessions. Verify the delivery dates for all booth equipment, materials, and promotional products that have not arrived yet.

Step 7: 1 Post-Show Tasks One Day to One Week After the Event

Investigate leads and keep in touch with contacts made at the event. Determine if you met the goals established in your trade show plan. Examine your budget and identify your ROI.

The event specialists at Rentaland Tents and Events are experts in providing services such as tradeshow layout design and event setup. We also offer a wide range of products such as tents, pipe and drapes, lighting, fabrics, chairs, stage drapes and stages to accommodate all of your trade show equipment needs. Contact us today to discuss rates and get all you need to maximize your next trade show experience.

Sources:

  • https://www.trade-show-advisor.com/trade-show-planning-timeline.html
  • https://www.smartsheet.com/blog/everything-you-need-know-about-planning-trade-show
  • http://eventplanningblueprint.com/how-to-plan-a-trade-show/
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3 Suggestions for Your After-Hours Networking Mixer

Looking for a way to stand out in your business landscape? Plan a after-hours networking mixer to bring entrepreneurs in your field together. Doing this establishes yourself as a business leader, someone who wants to go the extra mile to make the business a success. The exposure you receive will shine for months afterward – if you plan the right event. Here are some tips to help you plan the social mixer that could make your career.

Use an App

Registration apps like Eventbrite and Cvent simplify planning, sending invitations and reminding attendees the event is getting close. Request that participants register by a certain date so you have a head count you can use to plan.

Select your date early so everyone has plenty of notice and email before the event so your plans have plenty of visibility. Many apps encourage networking in advance by allowing attendees to exchange business cards and keep in touch after the event. Use responses to prepare attendee name badges that indicate their industry, being sure to have extra blank ones on hand.

Find the Perfect Location

Where you meet can set the tone for everything that happens once guests arrive. Select a central location so it appeals to a wide range of people. Once you’ve decided on a neighborhood or area of town, look at the restaurants, hotels, stadiums, pubs or other venues that are available on your date. Don’t just shop online, visit sites in person to evaluate whether the atmosphere suits the type of event you’re planning.

When choosing a location, assess the venue’s size, layout, and available features, not just its cost. If mingling and relaxing is your goal, a venue with pool tables and dart boards might encourage conversation. An open floor plan with standing height tables also encourages conversation rather than staying in one place.

Arrive Early

Give yourself at least 30 minutes before the other guests arrive to evaluate the location one last time. Ask a few friends to show up ahead so you’re not the only one there with that person you barely know who arrived early. Greet all your guests and allow yourself to relax. When they see you enjoying yourself, they’re more likely to join in.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • https://www.entrepreneur.com/article/226096
  • https://blog.peerspace.com/6-mistakes-avoid-planning-networking-event/
  • https://www.alpharhochi.org/documents/2014/03/how-to-host-a-professional-networking-event.pdf
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How to Throw a Stress-Free Rehearsal Dinner

Rehearsal dinners once were simple events, a last simple party to attend prior to the main event after all the planning and practice had passed. Now, these events rival receptions in their grandeur and preparation. To help you avoid becoming overwhelmed by this once casual affair, we’ve gathered together a list of ideas that will help you avoid adding more stress to an already jam-packed schedule.

Remember What It’s For

Many couples plan their wedding for months. Clothes fittings, wedding showers, meetings with the caterer, venue decoration and last-minute emergencies can cause the feelings of pressure and anticipation to build to an almost unbearable level.

By the time the bride, groom, and their closest family members get to the rehearsal dinner, they will likely be tired. The next day will be packed with excitement, and you’ll want to enjoy every moment. Make it a priority to relax at the rehearsal dinner and just enjoy the people who matter most to both of you.

Sometimes at the rehearsal dinner, key family members are meeting for the first time. When deciding on a venue, menu, and related activities, think how you can make your guests most comfortable and encourage mingling.

Choose Your Venue

You most likely planned your wedding menu and venue to appeal to a wide range of guests, but your rehearsal dinner can be a little more informal. Choose cuisine that’s meaningful to the bride and groom or a setting that reflects the circumstances under which they met. If the weather is pleasant, a backyard barbecue or evening in the park allows guests to get to know each other in an informal setting. If you’re having a sit-down meal, choose a location that allows open seating and serves food family-style.

Time it Carefully

Rehearsals normally begin around 5:30, so members of the wedding party don’t have to leave work early to attend. If you start the rehearsal dinner around 7 in the evening, participants have plenty of time to celebrate without worrying about being groggy the next day. If time is tight or out of town guests won’t arrive in time, plan a rehearsal brunch the day of the wedding instead of celebrating the night before. Whenever you have your event, keep it simple and remember to enjoy what you’ve worked so hard to bring together.

Feel free to come into our design studio and ask for a quote, have a look around, and see all we have to offer.

We provide friendly service, competitive rates, and the widest variety of products for all event needs. Call (407) 851- 7368 or come in today! Contact Us for Free Quote!

Sources:

  • http://offbeatbride.com/rehearsal-dinner-planning-tips/
  • https://www.brides.com/story/rehearsal-dinner-planning-tips
  • https://www.theknot.com/content/wedding-rehearsal-basics
  • https://www.realsimple.com/weddings/rehearsal-dinner-planning
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Rockledge Rotary Derby Day – May 2015 – 60×120 Pole tent with Market lights and flooring

Rockledge Rotary Derby Day, Rockledge Florida

With a 6 day setup of Rhino-deck flooring, 60×120 pole tent, lighting, custom draping, tables, chairs, and air condition this event was one for the books! The event was a fundraiser benefiting the Ronald McDonald house and Crosswinds Youth Services. This was a Kentucky Derby Day themed event complete with big hats and horse races.

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Change of Command Ceremony – June 2014 – 40′ Wide structure tent

Change of Command Ceremony, Florida

Of all of the amazing events we get to partake in Rentaland Tents was given the honor of working on the prestigious change of command ceremony for a branch of the military. We provided our grand 40ft wide structure tent with several other tents for the ceremony. The structure tent was attached to two other gable end tents equipped with air condition and French doors.

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Lapin Wedding – Belle Isle, FL – October 2014, Market Lights & Dance Floor

Lapin Wedding, Belle Isle, Florida

For this gorgeous wedding the couple kept their fingers crossed that there would be no rain and to their luck the weather turned out amazing! The Market lights at this lake side home was just what the couple wanted for a wedding under the stars. The tables, chairs, linen, dance floor, market lights and string lights wrapped around the trees were all provided by Rentaland Tents & Events!

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